Adding a conference call event
To have access to Conference, your FortiVoice Cloud administrator must update FortiVoice Cloud (Call Feature > Conferencing > User Conferencing > Users) to give your extension the privilege to organize conference calls. |
You can add a conference call event in your calendar and invite attendees by email.
- Go to Conference.
- In the monthly calendar, click a date for your conference call event.
- Complete the following fields:
GUI field
Description
Title
Add a title for the conference call event.
This field is mandatory.
Conference ID
The ID associated with the conference call.
This field is read-only.
Attendee PIN
The PIN that an attendee must enter to join the conference call. You can use the one generated by the system or change it.
Organizer PIN
The PIN that you must enter to host a conference call.
Select one of the following options:
- Use voicemail PIN - This code is also used to access your voicemail messages.
- Use personal code - This code is also used to access restricted calls.
- Specific - You can use the suggested code or specify your own code.
Description
Optionally, add details about this conference call event.
Location
Optionally, add information about the location of this conference call event.
Start time
Both start and end times use the time zone setting available in Preferences > Display Preference.
Select the time for the conference call event to start.
If the event will last all day, do not select a start time but enable All day event below.
End time
Select the time for the conference call event to end.
If the event will last all day, do not select an end time but enable All day event below.
All day event
Enable if the duration of the conference call will be an entire day.
Recurrence
If you want the conference call event to be on a repeating schedule, click None, update the recurrence settings, and click OK.
Attendee
For details about the attendee limit for user conferencing, see Specifications for conference call events.
- Click Add Attendee.
- Add an email and a display name, and click Create.
- Repeat steps 1 and 2 for every attendee.
- To save the conference call event and sent the invitation email, click OK.
Email example received by an invited attendee